When you schedule assignments for employees, you also want to know whether they are being carried out — and whether (structurally) more or less time is being spent than was budgeted for the assignment. The Planned versus spent on tasks report provides that insight, so you can adjust your estimates and catch overruns early.
The report shows assignments up to 6 months back.
Report structure
At the top is the filter bar; below it a block with totals (Total), the Spent vs. planned per project chart, and the Detail view (the table).
Spent vs. planned per project
Compares spent hours against planned hours per project. This shows where structurally more or less time is being spent than planned and where your estimates can be sharpened.
Detail view
The table shows planned and spent hours per assignment and their value. Use Columns to choose which columns are visible and Export to download the data.
Table columns
KPIs
KPI | Explanation |
Hours planned | The number of hours planned for assignments. |
Hours spent | The number of hours spent (on the project, the service, or per employee). |
Planned value | The budget value of the planned assignments (budget hours × hourly rate). |
Hours spent (value) | The value of the spent hours (spent hours × hourly rate). |
Spent vs. planned hours (percentage) | The ratio between spent and planned hours, as a percentage. |
Spent vs. planned hours | The difference between spent and planned hours. |
Dimensions
Employee
Relation
Project manager
Project category
Project
Default service
Hour type
Assignment
Filters
The filter bar sits at the top of the dashboard group and applies to all reports in Planned versus spent on tasks. Use Add filter to add filters; use Reset filters to reset everything. If you then switch tabs, the next report keeps the same selection.
Dimensions
Period
Project manager
Employee
Team
Relation
Project category
Project
Project status
Default service
Hour type
Other report in this group
The dashboard group Planned versus spent on tasks compares the time you planned in advance with what was actually spent.
Detail — This report provides insight into the planned tasks of employees.