You can easily connect Simplicate to your favorite no-code automation tool using webhooks, such as Zapier, n8n, or Make. This allows you to trigger actions or processes based on events in Simplicate without any manual effort. Simplicate ensures the tool receives the right notification when something happens in Simplicate; the automation tool handles the subsequent automated steps.

For the most up-to-date list and technical details about webhooks, visit our developer page

Go to Settings → Account → Webhooks to set up webhooks. Here you'll find a list of available webhooks. Enter the trigger URL of the automation system and a name to identify the webhook.

In your webhook overview, you can see which webhooks are currently active and which events they are listening to.

Available webhooks in Simplicate

The following webhooks are available in Simplicate:

The groups and names below appear in the same order as in the webhook screen, so you can match them one-to-one.

Absence

Webhook	Notes
Absence created	A webhook is sent for each new absence registration. An ongoing absence registration does not send a new webhook every day.

Assignment

Webhook	Notes
Assignment completed	Triggers when an assignment receives an assignment status that means "Done" (only when assignment statuses are enabled). For a regular status change, "Assignment updated" is sufficient.
Assignment created
Assignment deleted
Assignment updated

Contact Person

Webhook	Notes
Contact person created
Contact person updated

Expenses

Webhook	Notes
Expense created
Expense deleted
Expense updated

Hours

Webhook	Notes
Hours correction created
Hours correction deleted
Hours correction updated
Hours created	Triggers for hours on direct (billable) and indirect (non-billable) projects, and for leave and absence registrations.
Hours deleted
Hours updated

Insights

Webhook	Notes
Insights updated	This webhook fires when the materialization of your Insights data is completed, without distinguishing between individual materializations.

Invoice

Webhook	Notes
Invoice approved by customer	Only available with the staffing add-on
Invoice credited
Draft invoices generated	Triggers when draft invoices are generated collectively, as soon as the run has finished and at least one draft invoice was created. A single draft invoice you create yourself does not trigger this webhook.
Invoice emailed to customer
Invoice paid
Invoice payment received
Invoice payment reminders paused
Reminder emailed to customer
Invoice resent
Invoice moved to sent status	Also triggers when an invoice is printed

Leave

Webhook	Notes
Leave approved
Leave created	1 leave series triggers 1 event
Leave declined

Organization

Webhook	Notes
Organization created
Organization updated

Person

Webhook	Notes
Person created
Person updated

Project

Webhook	Notes
Project closed	Triggers when the project status changes to "Closed". A project does not close automatically when the end date is reached.
Project created
Project deleted
Project end date reached
Project updated

Project service

Webhook	Notes
Project service created
Project service deleted
Project service updated

Project service budget

Webhook	Notes
Project service hours budget reached 100%	Triggers only the first time the budget reaches this value. If the budget is changed afterward, it does not trigger again.
Project service hours budget reached user-defined threshold	You set the threshold yourself; the webhook triggers as soon as the hours budget reaches that value.
Project service value budget reached user-defined threshold	You set the threshold yourself; the webhook triggers as soon as the value budget reaches that value.

Purchase

Webhook	Notes
Purchase created	Also triggers when a purchase invoice is created from a purchase integration (e.g. Exact or Twinfield), as soon as it appears in the project purchasing module ("to be processed" or "processed").
Purchase deleted
Purchase updated

Purchase line

Webhook	Notes
Purchase line created	Triggers when a purchase line is added to a purchase entry/invoice, including from a purchase integration (Exact/Twinfield).
Purchase line deleted
Purchase line updated

Sale

Webhook	Notes
Sale quote approved	When a quote is digitally signed.
Sale quote expired
Sale quote sent
Sale accepted	Triggers when the sale gets the status "Accepted".
Sale created
Sale declined	Triggers when the sale gets the status "Declined".
Sale linked to project
Sale progress changed
Sale updated

Subscription

Webhook	Notes
Subscription created
Subscription end date entered
Subscription end date reached	Triggers when the subscription end date is reached
Subscription start date reached	Triggers when the subscription start date is reached
Subscription term changed

Week

Webhook	Notes
Week approved
Week declined
Week reopened	Triggers when a previously submitted week is reopened.
Week submitted

Workflow

Webhook	Notes
Workflow created	Triggers as soon as a new workflow is created. This includes workflows Simplicate starts itself: for example on an approved quote, a leave request, a declined timesheet week, and for every project in a bulk action.

Step-by-step guide for automation

Create a receiving address
This is a special URL from the automation tool that will receive the notification. In tools like Zapier, n8n, or Make, you can create a trigger URL or receiving address.
Determine when the webhook should fire
In Simplicate, you configure when a webhook should fire based on an event.
Enter the receiving address in Simplicate
In Simplicate, enter the special URL of the tool that should receive the webhook.
Choose what steps to take after receiving the webhook
Once the automation tool receives the webhook, the next steps can be executed. You configure these steps in the automation tool.
Test the webhook
For example, create a test sale and check whether the automation works.

Webhooks