By looking back at closed projects, you can learn from the costs incurred and the value they have generated. Was there a lot of write-off, or were the right employees deployed with a lower cost price? This report provides that insight.
Overview of Key Performance Indicators (KPIs)
The overview is available both in percentages and in the values of the results and includes the following KPIs:
Results broken down by end date
Results per project
Results per project manager
Preliminary Points to Note
Note: The report focuses on the end date of projects. So, if you apply a filter for January 1st to March 31st, the report will pull data from all projects closed between these dates (with an end date from January 1st to March 31st).
Note: It may occur that billing is still pending on a closed project. In this report, we assume that a project is considered closed when time registration, cost registration, and billing have been completed.
Structure of Results per Project
The formula for calculating the project result differs from the result per employee or hour type. Here, we look at what has actually been invoiced and also include the purchase cost of expenses.
The main formula for the project result is as follows:
Project Result in %:
Project Result in Value:
Invoiced refers to what has actually been invoiced for the project, regardless of whether it was via a fixed price, subscription, or post-calculation. The current state of the project is retrieved, showing how much of the total value has been invoiced.
Cost Price of Written Hours refers to the cost of all written hours. This looks at the rate active on the date when the hours were logged in the agenda.
For example: If an employee has a rate of 50 euros per hour until December 31, 2020, and from January 1, 2021, a new rate of 55 euros per hour, hours logged before January 1, 2021, will still be charged at 50 euros, even if they are registered after January 1, 2021.
Purchase Value of Costs looks at the purchase price entered for each cost type. There are different cost types within Simplicate, and each has a different method for entering the purchase price.
Cost with Price per Unit:
When entering services, you specify the purchase price for costs that are priced per unit. For example, when recording costs such as kilometers via Hours > Reimbursement, the purchase price is multiplied by the number of units (e.g., kilometers) to calculate the purchase value.
Other Costs:
It’s also possible to enter costs without a price per unit, such as through Project Procurement. Here, you manually or automatically enter the purchase value of the costs on the invoice via an integration.
How the Report is Calculated
Using the above formulas, the report will be calculated. This helps you quickly gain insights into projects with high project results and how project managers are performing.
Tip:
The detailed view helps you quickly see the values used in the calculations.