Two-Factor Authentication (2FA) is an extra layer of security for your Simplicate account. Each employee can enable 2FA in their personal profile.
Employees who have 2FA enabled will be automatically logged out once their login session expires. The duration of this session can be adjusted in Simplicate through the password policy settings. This helps maintain data security in Simplicate while also giving you control over how long employees are allowed to stay logged in.
Setting up 2FA Session Duration
The session duration for 2FA can be set via Account Settings > Password Preferences. When using 2FA, this setting determines when a user needs to log in again. It applies to all users who have enabled 2FA in their profile.
Note: This session duration does not apply to employees who log in using Google or Microsoft. The 2FA functionalities offered by Simplicate only apply when logging in with an email address and password. If logging in via Google or Microsoft, the 2FA settings from that platform will apply.
Several Options
You can choose from five different options to set the session duration: a minimum of one day and a maximum of five days. On the first day, the session lasts 9 hours from the moment of login. Each following day adds 24 hours.
The table below shows the total session duration in hours for each option. It also indicates the time at which an employee would be automatically logged out if they logged in at 8:30 AM. If the employee logs in earlier or later, the logout time will also shift accordingly. The logout time therefore depends on the login time and the selected session duration option.
Example: Employee logs in at 8:30 AM
Option | Duration (hours) | Logout time |
1 day | 9:00 | 17:30 |
2 days | 33:00 | 17:30 |
3 days | 57:00 | 17:30 |
4 days | 81:00 | 17:30 |
5 days | 105:00 | 17:30 |
So, if this employee logs in to Simplicate on Monday at 8:30 AM and has 2FA enabled, they will be automatically logged out at 5:30 PM the same day when using the '1 day' option. With the '4 days' option, this will happen on Thursday at 5:30 PM, and with the '5 days' option, on Friday at 5:30 PM.
When a user’s login session is about to expire, they will receive a notification. This allows them to save their work in Simplicate in time or log in again immediately.