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Insights: Number of Planned Tasks per Employee

This report provides insight into the number of hours of planned tasks per employee.

Mark Poos avatar
Written by Mark Poos
Updated over 2 months ago

Many organizations focus on the number of hours in the pipeline. Based on this, they can estimate whether they have taken on enough work or perhaps too much.


Data Selection
This report shows data for planned tasks (in the future) as well as data for tasks that have already passed, up to 6 months in the past.


TIP: Decide for yourself how far ahead you want to look. The more months you select in the filter on the side, the more is expected as a target, and usually fewer tasks will be registered in proportion.


Example: You expect 1,000 hours each month and plan about two months ahead. In this case, select two months to compare the target of 2,000 hours against the number of planned hours.


Determining the Target for Productive Hours
The target is determined by the productivity target set in the employee's schedule. The formula is as follows:


For each employee, the following is calculated:

The number of days that someone is expected to work per schedule * the productivity target in %.


Example:
Someone works 32 hours per week
The productivity target is set at 75%
Target productive hours = 32 hours * 0.75 = 24 hours


KPIs
The report consists of the following KPIs:

  • Number of direct hours planned vs. target

  • Number of direct hours planned

  • Number of indirect hours planned


Here’s an explanation of what each value means and how it is calculated:


Number of Direct Hours Planned vs. Target
This shows the ratio between the number of direct hours of the planned tasks and the target. Ideally, this should be 100% or higher.


Number of Direct Hours Planned
This shows the sum of all direct hours that have been planned over the selected period.


Number of Indirect Hours Planned
This shows the sum of all indirect hours that have been planned over the selected period.

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